Coordinator II – Payroll Job – Phoenix, AZ

POSITION SUMMARY

The Payroll Coordinator II plays a key role in supporting the payroll function by coordinating payroll activities across employees, departments, and processing systems. This position is responsible for managing daily tasks, delivering responsive customer service, and providing technical support and issue resolution with minimal supervision. Core responsibilities include validating and reconciling timekeeping data, facilitating the flow of information between HR, Benefits, and Payroll to ensure data integrity, preparing reports for pre- and post-payroll review, and ensuring all payroll processes are executed in alignment with established timelines, policies, and compliance standards.

ESSENTIAL FUNCTIONS

• Develop proficiency in payroll processing and review, ensuring accuracy and timelines in all payroll related tasks.
• Support financial operations through research, filing, data entry, recording, and maintaining accurate and complete payroll records.
• Investigate and resolve payroll discrepancies and respond promptly employee payroll queries with a focus on excellent service.
• Assist in monitoring and reporting Key Performance Indicators (KPIs) related to payroll in support of continuous improvement.
• Maintain organized and up-to-date payroll files and documentation in accordance with company policies and compliance standards.
• Collaborate with cross-functional departments to ensure accurate and efficient payroll processing.
• Generate ad hoc reports as requested, demonstrating attention to detail and responsiveness to business needs.
• Effectively manage multiple tasks and deadlines in a fast-paced environment, while communicating and collaborating with individuals across various teams.
• Support additional projects or assignments to deepen payroll operations knowledge, skills, ability, and contribute to team success.
• Deliver exceptional service to all Atlas Healthcare Partners customers by consistently demonstrating the core values of the organization.
• Performs all duties in alignment with established policies, procedures, regulatory and accreditation requirements, and applicable professional standards.
• Performs other related duties as assigned to support department and organizational goals.

Performs all functions according to established policies, procedures, regulatory requirements, as well as applicable professional standards. Provides all customers with an excellent service experience by consistently demonstrating our core behaviors each and every day.

NOTE: The essential functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbent's immediate manager.

 

MINIMUM QUALIFICATIONS

• High school diploma or GED required.
• 2–5 years of experience in payroll within a mid-sized organization.
• Strong working knowledge of mathematics, payroll processes, and general office procedures.
• Professional computer proficiency with a working knowledge of various desktop software.
• Proficiency with Microsoft Office applications, including Word and Excel.
• Professional demeanor with the ability to maintain highly confidential data.
• Highly effective communication and organizational skills.
• Ability to work independently as well as collaboratively.
• Knowledge of HRIS, payroll, and timekeeping systems.
• Ability to travel to the main office as requested.

PREFERRED QUALIFICATIONS
Dayforce payroll experience preferred; Healthcare experience preferred; Microsoft Office Experience Required and Multistate tax experience a plus.

 

PHYSICAL DEMANDS/ENVIRONMENT FACTORS

• OE - Typical Office Environment:
• Hybrid work arrangement: This role requires in-office presence four days per week, with one remote workday. Schedule may vary based on payroll processing needs.
• Requires extensive sitting with periodic standing and walking.
• May be required to lift up to 20 pounds.
• Requires significant use of computer, phone and general office equipment.
• Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.

 

SUPERVISORY RESPONSIBILITIES

None

 

DIRECTLY REPORTING

Reports to the Payroll Manager

 

TYPE OF SUPERVISORY RESPONSIBILITIES

None

SCOPE AND COMPLEXITY
The incumbent must complete a variety of requests within specific time requirements that satisfy the demands of multiple departments, facilities, vendors, and system-wide accountabilities. Incumbent must independently process and balance payroll when requested, maintain their email inbox daily, respond to requests in a timely manner, accurately enter data into the payroll system and assist with various projects. The incumbent is expected to provide excellent customer service; identify company and/or regulatory compliance issues when appropriate to resolve problems. Confers with supervisor on unusual situations. Internal interactions are with all levels of employee through senior management. External interactions are with vendors, banks, regulatory agencies, etc.